Writing a quote

A clear quote prevents disputes. Include the word count or hours, the rate, the total, the delivery date, what's included and how long the quote is valid.

Example

A typical quote reads: "Translation of your 3,200-word user guide from German into English, including one round of revisions: £352 (3,200 words at £0.11). Delivery by 5pm on Friday 20 November. Valid for 30 days."

Changes after the quote

If the client adds text or changes the deadline, send a revised quote before you start the extra work.

Good to know

• The members' forum has an active business board where colleagues share experiences of agencies and clients.
• Our business guides are reviewed every year by the Professional Practice team.
• Members can book a free 30-minute call with one of our partner accountants each year.

Downloads

• Business expenses checklist (PDF, 95 KB)
• Late payment letters (Word, 37 KB)

Page last reviewed 13 May 2026